AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 23698
TITLE: Kids on the Move student files
DATES: 1986-
ARRANGEMENT: Chronological by year, thereunder alphabetical by surname.

DESCRIPTION: This series contains student files documenting services provided to infants and toddlers enrolled in the Kids on the Move (KOTM) program. Files are used to create service contracts between KOTM and their families while children are actively participating in the program. Information includes children's names and birth dates, diagnoses, insurance details, language and ethnic identifications, parent or guardian names, addresses, home and work phone numbers, marital status, and staff member names. Also included are reports and forms such as child assessment forms, health checklists and screenings, family fee determination worksheets, family service and transition plans, referral information, transportation reimbursements, authorizations for disclosure of information services, and related records.


Retain for 50 year(s)





APPROVED:. 07/2010


Paper: For records beginning in 1986 through 2004. Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 48 years and then destroy.

Digital image: For records beginning in 2005 and continuing to the present. Retain in Office for 50 years and then delete.

Paper: For records beginning in 2005 and continuing to the present. Retain in Office for 5 years and then destroy provided all paper records have been digitized.


Administrative Fiscal Legal

These records are used to administer the program. They have fiscal value as they document publicly funded children's services. The records have legal value as they are defined by 34 CFR 74.53 (Education Department General Administrative Regulations).


Exempt. 34 CFR 99