AGENCY: Department of Health and Human Services. Operations. Office of Administrative Hearings

SERIES: 24175
TITLE: Personnel files
DATES: 1970-2003.
ARRANGEMENT: Alphabetical by last name

DESCRIPTION: Personnel files of employees with the Department of Human Services' Office of Administrative Hearings. Refer to UCA 67-18-1 (1999), et seq. and DHRM standards on accessing, maintaining, and managing employee personnel files. When an employee transfers to another state agency, the official personnel file must be sent to the new agency. Includes application for employment or resume, verification of employment eligibility (I-9 form), and retirement/deferred compensation plan notification (ADNT-2), corrective or disciplinary actions taken against an employee, performance plans, performance evaluations, position description, career mobility or job swap agreement, insurance benefits notification (ADNT-1). May contain documentation on employee withholding, completion of course certificates, conflict of interest letters, incentive award results, employee awards, letters of commendation, leave records and leave adjustment reports.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 04/16/2002

FORMAT MANAGEMENT

Paper: Retain in Office until employee separates and then transfer to State Records Center. Retain in State Records Center for 65 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(f)(2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1)(b)(2008)

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