AGENCY: Department of Human Services. Office of the Child Protection Ombudsman

SERIES: 24230
TITLE: Investigation case files
DATES: 1999-
ARRANGEMENT: Alphabetical by last name

DESCRIPTION: These are in-house investigations initiated by requests received from the office of the Executive Director of the Department of Human Services and/or private citizens. They are conducted to determine if "...an act or omission committed by the Division [of Child and Family Services (DCFS)] with respect to a particular child is contrary to statute, rule, or policy; places a child's health or safety at risk; is made without an adequate statement of reason; or is based on irrelevant, immaterial, or erroneous grounds," (UCA 62A-4a-208 (3)(2001)). Information includes name of person(s) policy, or procedure being investigated; dates investigation began and closed; allegations; details of possible improprieties; name of investigator; investigation information that validates or invalidates the charges; recommendations of the investigator and ombudsman. May also include witness statements, portions of Child Protective Services (CPS) case reports and medical information.

RETENTION

Retain for 5 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2002

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after investigation is completed and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10)

Controlled. UCA 63G-2-304

Exempt. UCA 62A-4a-412 (2008).