AGENCY: Department of Workforce Services. Adjudication Division
SERIES: 24239
TITLE: Information release requests
DATES: 2002-
ARRANGEMENT: Alphabetical by surname.
DESCRIPTION: This series contains GRAMA requests or other court ordered requests for public assistance, unemployment insurance, wage, new hire and other department information. Records include GRAMA or other court ordered requests and department responses, copies of released documents, and charges incurred and paid by the requesting parties. Information may also include names, employment histories, Social Security numbers, and other relevant information.
Privacy annotation:
List of personal data included: first and last name, address, email, and phone number, as required under GRAMA, along with any other personally identifiable information needed to locate the applicable records.
Purpose personal data is collected, maintained, or used: This series contains GRAMA requests or other court ordered requests for public assistance, unemployment insurance, wage, new hire and other department information. Records include GRAMA or other court ordered requests and department responses, copies of released documents, and charges incurred and paid by the requesting parties. Information may also include names, employment histories, Social Security numbers, and other relevant information.
Legal authority for collecting, keeping, or using personal data: These are generally GRAMA or data requests. GRAMA requires that every GRAMA requester provide the person's name, mailing address, email address, and daytime telephone number. Utah Code 63G-2-204(1)(a)(i). Because many of our records are "private," "controlled," or "protected" under GRAMA, the Department is required to obtain evidence of the requester's identity. Utah Code 63G-2-202(6).
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Records access requests and appeals, GRS-1711
AUTHORIZED: 02/22/2010
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
Computer data files: Retain in Office for 2 years or until administrative need is met, whichever is greater, and then delete.
APPRAISAL
Administrative Legal
These records have administrative value as they are used for program management. They have legal value as they are required by the Government Records Access and Management Act.
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(1)(a),(b), and (g); (2)(b) and (d) (2020)
SECONDARY DESIGNATION
Controlled. Utah Code 63G-2-305 (2008)
Public
Protected. Utah Code 63G-2-305 (2020)