AGENCY: Department of Workforce Services. Workforce Development Division
SERIES: 24280
TITLE: Workforce Development client case files
DATES: 2002-
ARRANGEMENT: Alphabetical by client surname.
DESCRIPTION: These records document the eligibility and participation of clients receiving services initially provided through a Family Support office (OFS), now provided by The Dept. of Workforce Services. Records may also include training provider and merchant information in connection with client records for services received.
Privacy annotation:
List of personal data included: first name, last name, middle name, maiden name, social security number, date of birth, place of birth, birth certificate, home address, mailing address, personal email address, home telephone number, mobile telephone number, military service, gender, marital status, education history, citizenship, race, ethnicity, languages spoken, personal medical records/history/information, health insurance information, disabilities, criminal record, photograph, employment status, job title, certifications, business phone number, business email address, business work address, wage/salary, employment history, employment identification number (EIN).
Purpose personal data is collected, maintained, or used: Information is needed to be able to identify clients' records and maintain appropriate case records and maintain appropriate services administered by the division.
Legal authority for collecting, keeping, or using personal data: Workforce Innovation and Opportunity Act (WIOA); Temporary Assistance for Needy Families Act (TANF); and Wagner-Peyser Program.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until records are imaged and then destroy.
Computer data files: Retain in Office for 7 years or until administrative value is met, whichever is greater, and then delete.
APPRAISAL
Administrative Fiscal Legal
These are complete case histories of clients receiving services provided initially by or through a Family Support office (OFS), now provided by the Dept. of Workforce Services.