AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.
SERIES: 24287
TITLE: Mental health cost settlements, financial reports, and audits
DATES: 1988-
ARRANGEMENT: Chronological by year, thereunder alphabetical by mental health center
DESCRIPTION: These records are created to help the Utah Department of Health administer Medicaid mental health programs.
The records in this series are used to determine the cost of each mental health center for delivering mental health services to Medicaid clients. If the center is "Capitated," this cost is used to determine the rates of payment to the respective mental health center for the number of people enrolled in Medicaid in its area. If the center is paid "Fee-For-Service," this cost is used to determine whether Medicaid overpaid for services.
The information contained in these records includes total hours by employee, time spent in each mental health service case, payroll and benefit information, non-employee costs, revenues, correspondence, audit and review reports of the centers, and other matters.
RETENTION
Retain for 15 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 09/2011
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 12 years and then destroy.
Computer data files: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 12 years and then delete.
APPRAISAL
Administrative Fiscal
The retention meets the administrative and fiscal needs expressed by the agency which must accommodate requests for information by the federal Centers for Medicare and Medicaid Services (CMS), a division of the United States Department of Human Services.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. patient information, private provider payroll data, Social Security Number, etc. UCA 63G-2-302(2)(c)