AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.

SERIES: 24328
TITLE: Supportive service client charts
DATES: 1999-2009.
ARRANGEMENT: Alphabetical by last name.

DESCRIPTION: These files are used in maintaining client files for individuals that receive benefits for Supportive Services through the Ryan White Title II Program. The files contain patient and demographic information, HIV Status, release of information form, correspondence, chart notes, authorization for payments, service encounter forms and HCFA forms.

RETENTION

Retain for 8 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2002

FORMAT MANAGEMENT

Computer data files: Retain in Office for 8 years and then delete.

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

These records have administrative value as they are used to document patient benefits.The records have fiscal value as they are subject to both state and federal financial audit.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled

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