AGENCY: Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management

SERIES: 24425
TITLE: Purchase orders
DATES: 1998-
ARRANGEMENT: Numerical by purchase order number

DESCRIPTION: These purchase orders document accounts payable information and serve as backup documentation for the payment vouchers (see record series 24423). They are processed through the state accounting system and document the expenditure of cash and the appropriate supporting information. May include payment invoices, purchasing records, and travel reimbursements. Information includes vendor name, number and contact information; purchase order number; dates ordered and received; quantity, description/stock number, unit price, amount and total amount; cost codes and approving signature.

RETENTION

Retain for 7 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

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