AGENCY: Department of Corrections. Division of Correctional Industries

SERIES: 25261
TITLE: Commissary purchase requisitions
DATES: 2003-
ARRANGEMENT: Chronological

DESCRIPTION: These are authorizations completed by the UCI Commissary for goods and materials purchased for resale to the inmates. Digital records are sent to the UCI purchasing agent for approval and processing. Upon receipt of the invoice, these records feed a warrant request. These records include vendor number, name, date, cost center code, UPC code, authorizations, date wanted, estimated costs, purchase order number, receiver number, and accounting data. The UCI Purchasing office keeps the originals and this copy is stored with the other Commissary records.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private

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