AGENCY: Department of Corrections. Division of Correctional Industries

SERIES: 25262
TITLE: Commissary accounting files
DATES: 2003-
ARRANGEMENT: Chronologically

DESCRIPTION: Provides a record of sales and purchases made by the inmates. The files are used in a monthly audit of the commissary as well as for managing the commissary inventory. Includes 'bubble sheets' which are the initial orders made and signed by the inmate for withdrawal of money from inmate accounting, correspondence with inmates addressing commissary issues, credit or sales cover sheets, (sometimes referred to as export and import files for tally of credits, sales, and other items to and from inmate accounting), inmate receipts referred to as 'bills of lading' or 'invoice', COMDOWN records from inmate accounting that state the inmates name, dollar balance, and privilege level.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Commissary accounting files, GRS-2315

AUTHORIZED: 01/14/2005

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

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