AGENCY: Department of Corrections. Division of Correctional Industries

SERIES: 25390
TITLE: Correctional Industries Advisory Board meeting minute tape recordings
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that "written minutes shall be kept of all open meetings." UCA 52-4-206 (2009) states a public body that closes a meeting "shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting." The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and "shall be available to the public for listening within three business days after the end of the meeting" [UCA 52-4-203 (4)f].

RETENTION

Retain for 3 year(s) after approval of minutes

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting recordings, GRS-1712

AUTHORIZED: 05/28/2015

FORMAT MANAGEMENT

Audio cassettes: Retain in Office for 3 years after approval of official minutes and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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