AGENCY: Department of Corrections. Division of Correctional Industries

SERIES: 25477
TITLE: Visitor clearance records
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: Approved or Denied visitor applications and authorizations to enter the agency's secure perimeters. Each visitor submits personal information to facilitate a background check through Bureau of Criminal Identification (BCI) database to determine if the visitor has a criminal background. Examples of those seeking entry into the agency's secure perimeters include but are not limited to agency business contacts, equipment/machinery repair persons, attorneys, volunteers or inmate visitors . Information collected includes personal identifiers required to generate a BCI report, such as name, date of birth, social security number and driver license number. The BCI report is only viewed via computer and not printed.

RETENTION

Retain for 5 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Secure area access logs, GRS-2020

AUTHORIZED: 09/22/2021

FORMAT MANAGEMENT

Computer data files: Retain in Office for 5 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2008).

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