AGENCY: Department of Natural Resources. Division of Forestry, Fire and State Lands
SERIES: 25663
TITLE: Utah Forest Legacy Program records
DATES: 1999-
ARRANGEMENT: Chronological year of project completion.
DESCRIPTION: The Division of Forestry, Fire and State Lands administers the USDA Forest Service Legacy Program under which federal funds are provided to the State to acquire conservation easements on private forest land. The intent is to protect environmentally important forest areas threatened by conversion to non-forest uses while allowing traditional uses of the private land. The Division works with conservation organizations and the LeRay McAllister Fund to supplement the available federal funding. All easement acquisitions are conducted on a willing buyer-willing seller basis, and conservation easements are perpetual. Complete records are kept and referred to on a regular basis to monitor and assure the conservation easement values are protected. This series includes nomination forms, landowner consent forms, baseline data reports, option agreements, appraisals, appraisal reviews, funding information, title insurance, recorded deeds of conservation easement, warranty deeds, and rights of first refusal. There are mandatory program guidelines that direct what documents are maintained in perpetuity at the state level.
Privacy annotation:
List of personal data included: name, address, phone number.
Purpose personal data is collected, maintained, or used: to apply for grant funding, access and determine eligibility for the project or program, document landowner consent, communicate with landowners, monitor projects, and produce and maintain conservation easements.
Legal authority for collecting, keeping, or using personal data: Utah Code 65A-8a-106 (2010) and PL 101-624; 16 USC 2103c (2024).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/2005
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Computer data files: Retain in Office permanently.
APPRAISAL
Administrative Fiscal Historical
These records are considered permanent because they provide evidence of the significant effects of governmental programs and actions on individuals, communities, and the natural and man-made environment. The annual Forest Legacy monitoring forms will be kept in an electronic format only and retained permanently.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) (2025)
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d) (2026)