AGENCY: Division of Human Resource Management

SERIES: 25710
TITLE: Recruitment files
DATES: 1980-
ARRANGEMENT: Alphabetical by agency, thereunder by date.

DESCRIPTION: These records support the agency's mandate to "design and administer the state recruitment and selection system" (Utah Code 67-19-6(1)(d) (2018)), as detailed by Utah Administrative Code R477-4: Filling Positions (2020).

Records include all materials used in the hiring process, such as job applications, resumes, candidate tests and evaluations, references, interview questions, certifications and licenses, position analyses, and related records.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964

AUTHORIZED: 02/08/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(51) (2020)

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(1)(g) and (2)(d) (2020)