AGENCY: Department of Commerce. Division of Consumer Protection

SERIES: 25794
TITLE: Postsecondary school and state authorization registration records
DATES: 1990-2026
ARRANGEMENT: Alphabetical by school name, thereunder alphabetical by student name

DESCRIPTION: The Division of Consumer Protection administers and enforces the Utah Postsecondary School and State Authorization Act (Utah Code 13-34 et seq. (2026)) as mandated by Utah Code 13-2-102(2)(l) (2026). Records document the registration and authorization certificate for postsecondary schools operating in Utah. Records include, financial documents, programs offered by the postsecondary school, certification of good standing/existence, surety documents if applicable, and other records required for registration.

Under Utah Code 63A-19-401.1 (2026), the Utah Department of Commerce hereby discloses this record series includes personal data.

Personal data that may be contained in a post secondary school registration may include name, home phone number, social security number, driver license or state identification number, applicant's criminal history, social security number.

The Division collects registration information to determine if an applicant meets statutory and rule registration requirements.

Utah Code 13-34-201 and 302 (2026).

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 02/2017

FORMAT MANAGEMENT

Paper: For records beginning in 1990 through 2023. Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public. Utah Code 63G-2-201(2) (2026)

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(2) and (10) (2026)

Exempt

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