AGENCY: Department of Transportation. Communications Division

SERIES: 25824
TITLE: Public relations project records
DATES: 1975-
ARRANGEMENT: Alphabetical by project name.

DESCRIPTION: These records support the agency's function to keep people advised of the plans and programs of the Department of Transportation. These records are used by the agency as they prepare to provide information to the public and the media. Records contain meeting notes, correspondence, news clips, office publications, public surveys, focus groups, and related records regarding the department's projects, programs, and public relations campaigns.

RETENTION

Permanent. Retain until final action

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Public relations records, GRS-1716

AUTHORIZED: 02/25/2015

FORMAT MANAGEMENT

Paper: Retain in Office until project has been completed and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Video recordings master: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records document the agency's achievements, projects, and function.

PRIMARY DESIGNATION

Public