AGENCY: Governor (2021- : Cox)

SERIES: 25856
TITLE: Constituent correspondence
DATES: 2005-2009.
ARRANGEMENT: Chronological by year.

DESCRIPTION: This series includes letters to the Governor's office from Utah citizens and others who present opinions or request action on various issues. Records include letters, e-mail, documented phone calls, in-person inquiries, and copies of requests referred to the appropriate governmental entity for response. Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.

CD-ROM: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years or until term in elected office ends and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office until term in elected office ends and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Disposition based on the value of these records in documenting agency achievements, procedures, and function.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (1)(h) and (2)(d)

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