AGENCY: Department of Corrections

SERIES: 25927
TITLE: Offender tracking database
DATES: 2005.
ARRANGEMENT: Numerical by offender number

DESCRIPTION: The Offender tracking database is designed to provide consolidated information collected by the Divisions of Institutional Operations, Adult Probation and Parole, Utah Correctional Industries and other divisions which may deal with offender supervision. This database provides a complete history of each offender while under the supervision of the Department. It may include information directly related to supervision as well as demographic and personal data. This information is used to support the supervision of an offender in order to protect the community by enforcing the orders of the court and the board of pardons and guiding offenders to become law abiding citizens. It also provides a communications network that supports the entry and access of information on the respective file. The information is used in the publication of research reports, annual reports and other special documents.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years or until information is deidentied according to the law and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (9), (10), and (12)

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(d)

Controlled. diagnosis and evaluation records

Public. court records, Board of Pardon rulings

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