AGENCY: Department of Human Services. Division of Juvenile Justice Services. Office of Early Intervention Services
SERIES: 25998
TITLE: Shelter care and receiving center case files
DATES: 1983-
ARRANGEMENT: Chronological by age.
DESCRIPTION: Shelter Care and Receiving Center case files documents prevention and/or early intervention services provided to youth between the ages of 8 and under the age of 21 in the State of Utah. The files document action taken by staff to contact the youth's parents/guardians and evaluate the need for security, care and services. Records include: Index Card; Youth Services Tracking Log; Documentation Form; Referral Form; Contact Information; Facility Referral Intake Form; Parent Information; Letter of Consent; Agreement Between Parents and Receiving Center to temporarily place a youth; Juvenile Receiving Center Intake Summary; Law Enforcement Referral; Intake Assessment Worksheet; Medical History/Screening; Orientation and Rules; Consumer Rights Policy; Personal Property Inventory; Consent to Release Information; Pro-social Behavior Scale; Safety Scale; Critical Issues Questionnaire; Medication form; Room Inspection Sheet; Youth Services Activity/Documentation Log; and Release/Discharge Summary.
RETENTION
Retain for 21 year(s) after date of birth
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Shelter care and receiving center case files, GRS-2523
AUTHORIZED: 02/10/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 0 years and then transfer to State Records Center. Retain in State Records Center for 21 years and then destroy.
Computer data files: Retain in Office until subject reaches age 21 and then delete.
APPRAISAL
Administrative Legal
Appraisal based on the administrative and legal requirements of the agency.
PRIMARY DESIGNATION
Private. UCA 63G-2-302; UAC R547-12
SECONDARY DESIGNATION
Controlled. UCA 63G-2-304; UAC R547-12
Protected. UCA 63G-2-305