AGENCY: District Court (First District : Cache County)

SERIES: 26016
TITLE: Minute books
DATES: 1896-1988.
ARRANGEMENT: Chronological by date.

DESCRIPTION: Utah law requires court clerks to keep a record of all proceedings, actions, orders, judgments, and decrees of the court (UCA 78-3-30). Historically, court clerks kept this record in leather bound minute books. In these books the clerk made a daily record of all documents filed and all court actions. Minute book entries will typically name the parties involved and then provide a brief description of a hearing or other action on the date the action occurred. Since most cases span multiple days, information on any given case is scattered through the books on the dates action was taken. Minute books also include administrative details of the court such as names of court officers present, selection and dismissal of jurors, and scheduling and assigning cases. Typically minute books include information about criminal cases, civil cases, and also probate matters which include estate settlements, guardianships, and adoptions.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Historical

Disposition is based on the value of these records in understanding all actions associated with the case files of the court.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Exempt. UCA 78-30-15 (2008). As of 1 July 1999, adoptions become public after 100 years; until then they are sealed and only obtainable through the court. These books include occasional reference to adoptions.

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