AGENCY: Utah Counties Indemnity Pool (Utah)

SERIES: 26122
TITLE: Personnel files
DATES: 1992-
ARRANGEMENT: Alphabetically by surname.

DESCRIPTION: These records contain complete work history of an individual (excluding medical/psychological information) while employed by UCIP. The employee's personnel file shall be subject to the rules governing personnel files. The file typically includes applications for employment, employment eligibility certification records, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services, personnel actions, corrective action plans, notices of disciplinary action, new employee orientation information, performance plans and evaluations, letters of appreciation/commendation, separation and leave without pay records, employee benefits notification forms for PEHP and URS, training certifications, leave and time records, copies of any documents affecting the employee's conduct, status or salary, etc.

RETENTION

Retain for 65 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 02/08/2006

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years or until 3 years after death or retirement and then destroy.

Computer data files: Retain in Office for 65 years or until 3 years after date of death and then delete.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1)(e) (2008)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1)(b) (2008)

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