AGENCY: Department of Workforce Services. Office of Child Care
SERIES: 26275
TITLE: Grant case files
DATES: 1990-
ARRANGEMENT: Alphabetical by program name and thereunder chronological.
DESCRIPTION: The Office of Child Care manages grants for child care, preschool and out-of-school time services. These grant files include accepted grant proposals and applications for grant programs such as Child Care Quality System Intensive Coaching, Becoming High Quality, High Quality School Readiness, School-Age Quality and Teen Afterschool Prevention. The grant files include, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to the receipt, review, award, evaluation, status and monitoring of grants; allocation of funds and project budgets.
Privacy annotation:
List of personal data included: first name, last name, employment status, job title, certifications, business phone number, business email address, business work address, wage/salary, education history, student attendance/ID#s.
Purpose personal data is collected, maintained, or used: Information is collected to award and administer the grant accurately and effectively and monitor that the agreed-upon responsibilities and outcomes in the contract are being met.
Legal authority for collecting, keeping, or using personal data: Utah Code 35A-3-2 Office of Child Care
CCDF Regulations: 45 CFR 98.
RETENTION
Retain for 7 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Grant records, GRS-1859
AUTHORIZED: 09/05/2025
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
Computer data files: Retain in Office for 7 years after case closes and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public