AGENCY: Board of Regents (Utah). Higher Education Assistance Authority

SERIES: 26335
TITLE: Utah Educational Savings Plan administrative transactions
DATES: 2006-
ARRANGEMENT: Chronological by date of processing.

DESCRIPTION: This series contains the records of adjustments made to accounts, dividends, bounced checks, and automated clearing house transactions such as electronic account withdrawals. The records are used to track account adjustments and corrections. Information includes, names, addresses, Social Security numbers, payment information, account ledgers, and correspondence.

RETENTION

Retain for 50 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 10/2009

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after documents are imaged and then transfer to State Records Center. Retain in State Records Center for 48 years and then destroy.

Digital image: For records beginning in 2006 and continuing to the present. Retain in Office for 7 years after account is closed and then delete.

APPRAISAL

Administrative Fiscal Legal

This administrative and fiscal appraisal is based on the need for the agency to account for corrections and adjustments made to participant accounts. The records have legal value as they are required by UCA 53B-8a (2009).

PRIMARY DESIGNATION

Private. UCA 63G-2-302(1)(h) and (j); (2)(b) and (d) (2009)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(55) (2009)

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