AGENCY: Department of Workforce Services. Workforce Development Division
SERIES: 26354
TITLE: Correspondence
DATES: 1997-
ARRANGEMENT: Alphabetical by name, thereunder numerical by file number.
DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.
Privacy annotation:
List of personal data included: first name, last name, middle name, maiden name, social security number, date of birth, place of birth, birth certificate, home address, mailing address, personal email address, home telephone number, mobile telephone number, military service, banking information, gender, marital status, education history, citizenship, race, ethnicity, languages spoken, physical identifying characteristics (weight, height, eye color, hair color, etc.), personal medical records/history/information, health insurance information, disabilities, criminal record, photograph, employment status, job title, certifications, business phone number, business email address, business work address, wage/salary, employment history, employment identification number (EIN)
Purpose personal data is collected, maintained, or used: These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media.
Legal authority for collecting, keeping, or using personal data: Workforce Innovation and Opportunity Act (WIOA); Temporary Assistance for Needy Families (TANF); and Wagner-Peyser Program
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 03/27/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 5 years or until administrative value met, whichever is greater and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are historical because they provide evidence of significant policy formulation and business processes of the government.