AGENCY: Department of Commerce. Property Rights Ombudsman

SERIES: 26443
TITLE: Dispute resolutions records
DATES: 1997-
ARRANGEMENT: Chronological by date case is closed

DESCRIPTION: These records support the agency's function in resolving property rights disputes, as mandated by Utah Code 13-43-204(1) (2018). The records document requests for arbitration or mediation in individual dispute cases and may include correspondence, mediation and arbitration agreements, mediation communications, appraisals, site plans, studies, and other relevant materials. Under Utah Code 63A-19-401.1 (2026), the Utah Department of Commerce hereby discloses this record series includes personal data.

Personal data: Cases within this division may contain personal identifying information such as names, business or personal address, phone numbers, mobile numbers, email address(es), mediation communications including agreements, and appraisals.

Purpose data is collected: The division collects this information to facilitate the disputes and to provide guidance in the enforcement, adherence to, and interpretation of relevant laws.

Legal authority: Utah Code 13-43-204(1) and (2) (2018).

RETENTION

Retain for 10 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2016

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after final action and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

Computer data files: Retain in Office for 10 years after final action and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public. Utah Code 63G-2-201(2) (2026)

SECONDARY DESIGNATION

Exempt. Utah Code 78B-10-104 (2008) and 78B-10-108 (2008)

Protected. Utah Code 63G-2-305(7), (8), (23), and (33) (2026)

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