AGENCY: Department of Commerce. Division of Professional Licensing
SERIES: 26589
TITLE: Controlled substance tracking files
DATES: 1995-
ARRANGEMENT: Alphabetical by name; numerical by identification number
DESCRIPTION: These records contain information regarding every prescription for a controlled substance dispensed in the state to any person other than a patient in a licensed health care facility. Files contain the following prescription information: names of practitioners; dates prescribed and filled; names and identifications of persons for whom the prescriptions were written; and the names, identifying numbers, dosage quantities, frequencies, and strengths of the controlled substances. The records also provide the names of the pharmacists and drug outlets as well as other information required by division rule. This information allows the agency to track controlled substances and the prescribing and dispensing of the substances. The information is also used to identify practitioners or individuals dispensing or obtaining controlled substances in an unlawful or unprofessional manner.
Under U.C.A. § 63A-19-401.1 (2025), the Utah Department of Commerce hereby discloses this record series includes personal identifying information.
Personal Identifying Information (PII) that may be contained within this records series consists of: name, username, email address, social security number, date of birth, drivers license number, home/mailing address, medical records, IP address, and biometric data.
Purpose Information is Collected: Personal Identifying Information (PII) is collected to monitor and regulate the prescribing and dispensing of controlled substances within the state. PII is used to accurately identify practitioners, pharmacists, and patients involved in the prescribing or dispensing process, and to support investigations of potential violations or unprofessional conduct.
Statute citation reference to collect PII information: Section 58-1-301 (2023)
RETENTION
Retain for 20 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/2018
FORMAT MANAGEMENT
Computer data files: Retain in Office for 20 years and then delete.
APPRAISAL
Administrative Legal
This series has a legal value as it is created and maintained according to Utah Code 58-37f, Utah Controlled Substance Database Act, and Utah Administrative Code R156-37f, Utah Controlled Substance Database Act Rule.
PRIMARY DESIGNATION
Exempt. Utah Code 58-37f-301(2018)