AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 26721
TITLE: Utah Birth Defect Network case files
DATES: 1994-
ARRANGEMENT: Chronological by birth year, thereunder by case number.

DESCRIPTION: These records support the agency's function to operate a statewide system to monitor the occurrences of major structural birth defects. These records document instances of birth defects in the state as defined by R398-5-2 (2015). Information includes type of birth defect, reporting health care provider, and personal identifiable information (PII).

RETENTION

Permanent. Retain for 35 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 30 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 35 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical value to the agency and researchers as they contain longitudinal research data used to assess risk factors for birth defects and analyze the effectiveness of prevention programs.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(1)(b)(2014)

SECONDARY DESIGNATION

Controlled. Utah Code 63G-2-304(1)(2008)

---