AGENCY: Department of Commerce. Division of Professional Licensing
SERIES: 27208
TITLE: Criminal history files
DATES: 1995-
ARRANGEMENT: Alphabetical by profession type thereunder alphabetical by name
DESCRIPTION: These records are criminal histories from the Federal Bureau of Investigations (FBI) and the Bureau of Criminal Identification (BCI). They are used as part of an application for a license for a group of professions regulated by the division. Applicants are required to submit fingerprints for certain professions regulated by the Division. Fingerprints are compared to FBI and BCI databases for criminal history matches. Criminal history records received from the FBI/BCI are used in the evaluation of approval or denial of the license application. These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities. -Personal Identifying Information (PII) that may be contained within this records series consists of: name, username, email address, social security number, date of birth, drivers license number, home/mailing address, criminal records, passport number, financial account information, medical records, IP address, and biometric data
-Purpose Information is Collected: Information is not collected from this Division record series, but PII information may appear in this records series
-Statute citation reference to collect PII information: Section 58-1-301
RETENTION
Retain for 1 year(s) after end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 03/16/2009
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after project closed and then destroy.
APPRAISAL
Administrative
These records have evidentiary value in determining whether a license application is granted or denied.
PRIMARY DESIGNATION
Protected. 63G-2-305(10)
SECONDARY DESIGNATION
Protected