AGENCY: Insurance Department
SERIES: 27449
TITLE: Title and Escrow Commission meeting minutes
DATES: 2005-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These records document the monthly meetings of the Title and Escrow Commission. The commission is composed of five appointed members and makes rules relating to title insurance and renewals of title licenses. The commission also concurs in issuance and renewals of title licenses, establishes title fee schedules, and determines assessments on title insurers. Information includes agenda, meeting minutes, licensing and enforcement reports, attachments, audio tapes, and related records.
RETENTION
Permanent. Retain for 8 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need met and then transfer to State Records Center. Retain in State Records Center for 8 years and then transfer to State Archives with authority to weed.
Audio cassettes: Retain in Office until administrative need met and then transfer to State Records Center. Retain in State Records Center for 8 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
These records are used administratively and have fiscal value as they document required fee schedules and assessments.They have legal value as they are required and defined by UCA 31A-2-403 and 404 and UAC R592. The records have historical value as they document the activities of the Commission and its decisions and accomplishments and provide historical information for changes in the laws and rules administered by the department. They provide legal and historical value in areas of administrative, enforcement, and licensing actions.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-304 (32)