AGENCY: Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission

SERIES: 27452
TITLE: Completed judicial performance evaluation reports for midterm evaluations and judges not running for re-election
DATES: 2009-
ARRANGEMENT: Chronological by year of retention election, thereunder alphabetical by court level, thereunder alphabetical by judge name.

DESCRIPTION: The agency is mandated to "compile a midterm report of the... judicial performance evaluation of a judge" (Utah Code 78A-12-203(7)) and also to "compile a retention report of its judicial performance evaluation of a judge," (Utah Code 78A-12-206(1)(a)). Midterm reports, as well as evaluations of judges who do not file for the retention election, are not public (see Utah Code 63G-2-302(2)(a) and 78A-12-206(1)(c)). Contents of reports vary depending on a judge's evaluation designation (determined by weighted caseloads, attorney numbers, and court level), but records may include courtroom observations, survey results, public sanctions, public comments, a content analysis, interview results, and performance feedback. These performance evaluation reports are used for self-improvement by the individual judge being evaluated. JPEC commissioners also use these reports often to analyze a judge's scores over the course of their time on bench.

RETENTION

Permanent. Retain for 12 year(s) after retirement or death

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Annual or official reports, GRS-3

AUTHORIZED: 08/26/2021

FORMAT MANAGEMENT

Computer data files: Retain in Office permanently.

Paper: Retain in Office until 12-15 years after retirement and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records hold administrative and historical value because they contribute substantially to knowledge and understanding of the people and communities of our state regarding the judicial retention system in Utah.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(a) (2021)

SECONDARY DESIGNATION

Protected. Utah Code 78A-12-206(1)(d) (2017)