AGENCY: Department of Transportation. Engineering & Operations. Project Development. Right of Way
SERIES: 27555
TITLE: Right-of-Way project books
DATES: c.1900-
ARRANGEMENT: Numerical by project number, thereunder alphabetical by subject.
DESCRIPTION: These books document the state's right-of-way process in acquiring real property or interests in real property necessary for temporary, present, or reasonable future state transportation purposes by gift, agreement, exchange, purchase, condemnation, or otherwise. The records document parcels acquired and define the state's right-of-way. They are used for reference and research. Information includes correspondence, reports, permits, copies of agreements, engineer's notes, guaranties and warranties, deeds, maps, summary sheets, condemnation correspondence, copies of death certificates for owner verifications, and other related records.
RETENTION
Permanent. Retain for 50 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/2010
FORMAT MANAGEMENT
Paper: For records beginning in 1900 through 2013. Retain in Office until scanned and quality checked and then transfer to State Records Center. Retain in State Records Center for 50 years and then transfer to State Archives with authority to weed.
Digital image: For records beginning in 2008 and continuing to the present. Retain in Office for 50 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
These records are used administratively for referencing property right-of-way transactions. They have fiscal value for the acquisition of real property or interests in real property. They have legal value in documenting property acquisitions and in litigations. They are of historical value for the agency and researchers.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-301(2)(d)