AGENCY: Department of Workforce Services. Workforce Development Division
SERIES: 27576
TITLE: Licensed Clinical Therapist (LCT) case files
DATES: 1996-
ARRANGEMENT: Chronological by year, thereunder alphabetical by surname.
DESCRIPTION: Licensed clinical therapists provide clinical services to Family Employment Program (FEP) customers. These are mental health clinical records that include clinical evaluations, psychological reports, progress in treatment, and related records.
Privacy annotation:
List of personal data included: first name, last name, middle name, maiden name, date of birth, place of birth, home address, mailing address, personal email address, home telephone number, mobile telephone number, religion, military service, gender, marital status, education history, citizenship, race, ethnicity, languages spoken, physical identifying characteristics (weight, height, eye color, hair color, etc.), personal medical records/history/information, health insurance information, disabilities, criminal record, employment status, job title, certifications, business phone number, business email address, business work address, wage/salary, employment history, disciplinary action, employment identification number (EIN)
Purpose personal data is collected, maintained, or used: For individuals receiving Licensed Clinical Therapy services information is collected as part of the therapeutic process to assist in providing services to the individual.
Legal authority for collecting, keeping, or using personal data: Temporary Assistance for Needy Families Act (TANF)
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 04/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final action and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.
Computer data files: Retain in Office until at least 10 years or until administrative value met, whichever is greater and then delete.
APPRAISAL
Administrative Legal
These records have administrative value as they are used to monitor progress for Family Employment Program customers. They have legal value as they are required to be kept by the Division of Occupational and Professional licensing, Utah Administrative Code R156-60a-502(20)(2015).
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(1)(a),(b), and (j); and (2)(d)(2017)
SECONDARY DESIGNATION
Controlled. Utah Code 63G-2-304(2008)