AGENCY: Department of Corrections. Division of Administrative Services
SERIES: 27745
TITLE: Billings
DATES: 2003-2022.
ARRANGEMENT: alphabetical by name
DESCRIPTION: Records in this series are created to invoice the Department of Corrections for items or services and to initiate payments to vendors. Included are such documents as invoices, purchase orders, and correspondence.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
Paper: Retain in Office for 3 years after scanning is complete and then destroy.
Computer data files: Retain in Office until payment is final.
APPRAISAL
Fiscal
These are mainly financial reports that can be destroyed after a total of 10 years.
PRIMARY DESIGNATION
Private