AGENCY: Davis County (Utah). Department of Human Resources

SERIES: 27780
TITLE: Active personnel files
DATES: 1954-2021.
ARRANGEMENT: Alphabetical

DESCRIPTION: These files are the official employment files for all Davis County employees and usually include the original employment application; correspondence; credential files; copies of transcripts; Code of Conduct agreements; letters of commendation; pay and leave history; work performance, performance plans and evaluations; copies of any documents affecting the employee's conduct, status, and salary; training certificates and evaluation forms; Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee-signed overtime agreements; personnel actions; corrective action plans; notices of disciplinary action; new employee orientation form checklists, letters of appreciation/commendation; separation and leave without pay records; garnishments; employee benefits notification forms for Public Employee Health Plan (PEHP) and Utah Retirement Services (URS); references; and training certifications or preparations. These files also apply to temporary employees and exempt-status employees performance appraisal. These files contain the complete work history of an individual (excluding medical/psychological information), while employed by the county.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after date of separation and then weed, move to "Terminated Personnel Files," & film.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private. Utah Code 63-G-302(g)(2016)

SECONDARY DESIGNATION

Public. Utah Code 63-G-301(1)(b) (2014)

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