AGENCY: Department of Health and Human Services. Operations. Division of Licensing and Background Checks.
SERIES: 28130
TITLE: Child care non-clearance case files
DATES: 2008-
ARRANGEMENT: Alphabetical by last name.
DESCRIPTION: Parents who receive child care assistance payments through the Department of Workforce Services may obtain child care from a parent, sibling, relative, or friend (Utah Code 35A-3-310.5). Friends or family members who provide child care are not licensed providers, but if they are to receive payment for their services, they are still required to obtain a criminal background check. The Health Department maintains information about potential friend/family member child care providers who did not pass the background check and therefore are ineligible to be paid for child care. No files are created or maintained for individuals who are cleared. Documents include letters, attestation forms, criminal background screening/licensing information system (CBS/LIS) denial form, and any other documentation regarding the applicant's criminal record. If the subject of a non-clearance case file subsequently has his/her criminal case expunged, the expungement order is included in the file as evidence that the record has been cleared.
RETENTION
Retain for 9 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: For records prior to and including 2014. Retain in Office for 4 years after case has become inactive or until individual ceases to provide child care and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer data files: For records beginning in 2014 and continuing to the present. Retain in Office for 9 years after case has become inactive or until individual ceases to provide child care.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(9) and (10) (2005)