AGENCY: State Records Committee

SERIES: 2820
TITLE: Quarterly meeting files
DATES: 1985-1992.
ARRANGEMENT: Chronological.

DESCRIPTION: These files consist of minutes of meetings (compiled from notes and audio cassettes) agendas, sign-in sheets, and related correspondence and materials.

These records document the activities of the State Records Committee as created under UCA 63-2-501(1994). These records document the records retention approval activities of the committee as authorized under UCA 63-2-502(1)(a thru b)(1994).

These records are created by the State Records Committee during their quarterly meetings to "review and approve retention and disposal of records;" UCA 63-2-502(1)(a)(1994).

RETENTION

Permanent. Retain for 1 year(s) after approval of minutes

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 02/09/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Sound recordings: Retain in Office until minutes are completed and then erase.

Computer data files: Retain in Office until minutes are completed and then delete.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah General Retention Schedule , Schedule 1, Item 6. The retentions are legally binding until they are changed and the records document the activities of the committee.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(e)(2008)

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