AGENCY: Department of Commerce. Property Rights Ombudsman
SERIES: 28315
TITLE: General correspondence
DATES: 1998-
ARRANGEMENT: Chronological by date of last correspondence
DESCRIPTION: These records are designated as "Information Only" and contain general correspondence that does not pertain to any particular case file. They are created to answer general property rights questions from both public entities and private citizens. These records may originate on paper, electronic mail, or other media and are filed separately from individual case files. Information provided to this Office may include personal information, copies of appraisal(s), property information, settlement agreements, and other related material. These records have the potential to become actual case files. Under Utah Code 63A-19-401.1 (2026), the Utah Department of Commerce hereby discloses this record series includes personal data.
Personal data that may be contained within a Division application: Information provided to this Office may contain personal information, appraisals, property details, settlement agreements, and other related materials.
Purpose data is collected: The Division gathers information to provide general answers about land use law and private property rights to public entities and private individuals.
Legal authority: Utah Code 13-43-203(1)(a) through (g), and (i) (2025).
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Transitory correspondence, GRS-1759
AUTHORIZED: 04/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative
These records are used to provide general answers to both public entities and private citizens about land use law and private property rights. Information provided to this Office may include personal information, copies of appraisal(s), property information, settlement agreements, and other related material.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) (2026)
SECONDARY DESIGNATION
Private. Utah Code 63G-302(2)(d) (2027)
Protected. Utah Code 63G-305(8) and (51) (2025)