AGENCY: Department of Commerce. Property Rights Ombudsman

SERIES: 28319
TITLE: General case records
DATES: 1998-
ARRANGEMENT: Chronological by date case is closed

DESCRIPTION: These records support the agency's function to help citizens and government agencies understand property rights and land use laws (Utah Code 13-43-203(1) (2025)). Records document responses to requests for information about potential dispute resolutions, exactions, takings, and land use cases, and may contain correspondence, appraisals, site plans, studies, and other related materials or documentation. Under Utah Code 63A-19-401.1 (2026), the Utah Department of Commerce hereby discloses this record series includes personal data.

Personal data that may be contained within a Division application: Name, business or personal address, phone number, mobile number, email address(es), mediation communications including mediation and arbitration agreements, and appraisals.

The Division collects information to resolve property rights disputes and are used for guidance in enforcing, obeying, and/or interpreting the law.

Legal authority: Utah Code 13-43-203(1)(a) through (g), and (i) (2025); Utah Code 13-43-204(1) and (2) (2018); Utah Code 13-43-205(1) and (2) (2026).

RETENTION

Retain for 10 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/2013

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after final action and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

Computer data files: Retain in Office for 10 years after final action and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public. Utah Code 63G-2-201(2) (2026)

SECONDARY DESIGNATION

Protected. Utah Code 63G-305(6), (8), and (51) (2025)

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