AGENCY: Tooele (Utah). City Council
SERIES: 28467
TITLE: Meeting recordings
DATES: 1965-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that "written minutes shall be kept of all open meetings." UCA 52-4-206 states a public body that closes a meeting "shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting." The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and "shall be available to the public for listening within three business days after the end of the meeting" [UCA 52-4-203 (4)f].
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Audiotapes: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The recording in this series has permanent historical value as a rare surviving example of a recording of a city council meeting of its time period.