AGENCY: Department of Transportation. Engineering & Operations. Operations. Traffic & Safety
SERIES: 28524
TITLE: Project files
DATES: 1920-
ARRANGEMENT: Numerical by Project Identification Number (PIN).
DESCRIPTION: These records support the agency's function to improve transportation safety in work zones, school zones, traffic intersections, and crosswalks statewide through the design and incorporation of traffic management systems (Utah Code 72-6-115(1)(b) (2012)). Records are used to document what was in place prior to construction, preparation undertaken for the project, and the final plan and specification for what was constructed. Records may include project plan sets, special provisions, environmental and archaeological clearances, and related correspondence. Includes an index.
RETENTION
Permanent. Retain for 15 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 09/30/2014
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 14 years and then transfer to State Archives with authority to weed.
Computer data files: Retain in Office for 15 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records document the agency's adherence to the mandate to prepare and adopt uniform standard plans and specifications for the construction and maintenance of state highways (Utah Code 72-6-102 (1998)). These records show what was constructed and have situation sheets that describe what was in place prior to construction, which is important information to have in case of litigation and for historical research.¶¶Federal Code 23 CFR 409 (2005) addresses the limitation on the use of these records for legal proceedings.
PRIMARY DESIGNATION
Public