AGENCY: Department of Transportation. Engineering & Operations. Region Four

SERIES: 28555
TITLE: Design project plan sets
DATES: 1920-
ARRANGEMENT: Numerical by index number

DESCRIPTION: These records document the design of roads--interstates, highways, and Utah State routes--in San Juan, Grand, Kane, Washington, Garfield, Iron, Piute, Beaver, Wayne, Sevier, Millard, Emery, Carbon, and Sanpete counties, and the southeast corner of Utah County, as they are built.

These records are used by agency employees and contractors as a reference for roadway and structure rehabilitation, reconstruction, renovation and maintenance. They are also used to identify roadway features (such as signs, drainage systems, utilities, and new right of way lines) and their characteristics and conditions for the purpose of updating, renovating, or maintaining them.

These records are produced on 24" x 36"-size and 11" x 17"-size paper and/or Mylar, and may contain the necessary index to sheets, roadway layout drawings, profiles, detail drawings, summary sheets, special provision drawings, special provisions books, additional project documentation, etc., in order to meet the Utah Department of Transportation standard requirements. Some of these records have been produced manually on a drafting board, while others have been generated using electronic computer drafting programs (CAD technology).

These records may include both the original awarded plans, as well as the as-constructed plan sets that may include any changes made to the original design drawings as the road was constructed, such as notes, design modifications, and any other information that the Resident Engineer (RE) deems necessary to include.

RETENTION

Permanent. Retain for 25 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789

AUTHORIZED: 08/25/2014

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 24 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 25 years and then transfer to State Archives.

Compact disc: Retain in Office for 6 years and then destroy.

APPRAISAL

Administrative Historical Legal

These records have historical value as they indicate the construction of highways and will be of permanent value to the department and historical researchers. Utah Code 72-6-103 (1998) requires that the agency furnish plans for bridges and road construction to local highway authorities.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305 (11) and (12)(2015)