AGENCY: Office of Vital Records and Statistics

SERIES: 28621
TITLE: Report of birth files
DATES: 1999-
ARRANGEMENT: Chronologically by date of birth

DESCRIPTION: These records support the agency's function to document and certify the facts of births for the legal purposes of the state's residents (Utah Code 26-2-3 (2013)). These records register births that occur outside of a birthing facility and are used to create birth certificates and to prevent and investigate the creation of fraudulent birth certificates (Utah Code 26-23-5 (1995)). Records include the Report of Birth form, physician and newborn care worksheets, and forms to obtain a birth certificate for the child.

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 01/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.

Digital image: Retain in Office for 100 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

These records document the registration process for recording births outside of a birthing facility and are kept to prevent fraudulent birth certificates.

PRIMARY DESIGNATION

Exempt. Utah Code 26-2-22 (2012)

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