AGENCY: Fairfield (Utah)

SERIES: 28774
TITLE: Town Council meeting minutes
DATES: 2004-
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: These records support the agency's function to establish city ordinances, approve board members of municipal commissions, and to execute all other assigned responsibilities in an open and efficient manner (Utah Code 52-4-201 (2006). Records are a summary of discussion and document all matters proposed, discussed, decided, and votes taken (Utah Code 52-4-203 (2014). Information includes parties present, agendas, notices, and any public materials distributed at the meeting. Approved minutes are the official record for each meeting. Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.

RETENTION

Permanent. Retain for 4 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 11/23/2015

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need is met and then transfer to State Records Center. Retain in State Records Center for 4 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in State Archives permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records are of historical interest as they document the decision and actions of a governing body.

PRIMARY DESIGNATION

Public

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