AGENCY: Department of Human Services. Office of Licensing

SERIES: 28959
TITLE: Closed adoption-agency records
DATES: 1975-
ARRANGEMENT: Alphabetical by parent organization.

DESCRIPTION: Adoption agencies are required to provide for the maintenance of their records for 100 years, whether or not the adoption agency remains open or closes during that time (see Utah Administrative Code R501-7-11(5)). The Office of Licensing, which oversees licensing of child-placing adoption agencies, is legally authorized to "have access to all records, correspondence, and financial data required to be maintained by a licensee" (Utah Code 62A-2-106(1)(j) (2017)), so in the event that an adoption agency closes without a file maintenance plan, the Office may assume custody of the agency's records. Records include administrative and financial reports, phone bills, adoption and client records, training and education records, and related correspondence. Record copies of adoption records are held by the courts.

RETENTION

Retain for 100 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 99 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(1)(a,b) and (2)(d) (2020)

Protected. Utah Code 63G-2-305(11) (2020)

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