AGENCY: Canyons School District (Utah)

SERIES: 29009
TITLE: Official student transcripts for alternative education programs
DATES: 1975-
ARRANGEMENT:

DESCRIPTION: These records support the agency's administrative function to verify the classes attended and credits earned by students, and to document graduation of students attending the various alternative education programs provided by the district. Records may include students' personal information, class lists, test scores, school attendance, and graduation information. Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.

RETENTION

Permanent. Retain for 20 year(s) after separation

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506

AUTHORIZED: 02/15/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after graduation and then transfer to State Records Center. Retain in State Records Center for 15 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

These records have long-term historical value documenting student participation in school systems and residency.

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30 and 31(2015); Utah Code 63G-2-201(3)(b)(2016)

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