AGENCY: Department of Transportation. Project Development. Consultant Services

SERIES: 2909
TITLE: Consultant contract files
DATES: 1982-
ARRANGEMENT: Numerical by contract number.

DESCRIPTION: These project files are used in tracking and administrating contracts with consultants who perform professional services for the Utah Department of Transportation. These contracts are for all professional services where consultants are selected based on qualifications. These files include the approval to obtain consultant services, independent cost estimates, work schedules, staffing plans, insurance certificates, R-709 forms, sub-consultant information, local government co-op agreements and letters of concurrence. These records document contractual agreements for products or services. Records may include preliminary requirements, contractor payroll records, bids, and the signed contract.

RETENTION

Retain for 7 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731

AUTHORIZED: 02/19/2016

FORMAT MANAGEMENT

Paper: Retain in Office until final payment and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public. Approval to obtain consultant services form, request for proposals, and engineering services contracts

SECONDARY DESIGNATION

Private. All other information

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