AGENCY: Salt Lake Arts Academy (Utah)

SERIES: 29141
TITLE: Student history records
DATES: 2003-
ARRANGEMENT: Chronological by year, thereunder alphabetical by student.

DESCRIPTION: These records support the agency's administrative function to document student attendance. Records include each student's name, date of birth, parents or guardians, date that student entered and exited the school, and the number of days in attendance.

RETENTION

Permanent. Retain for 40 year(s) after graduation or for 58 year(s) after date of birth

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 05/04/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after graduation or separation and then transfer to State Records Center. Retain in State Records Center for 39 years and then transfer to State Archives with authority to weed.

Computer data files: Retain in Office for 40 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

These records have long-term historical value documenting student participation in school systems and residency. They also can be used to determine citizenship per the Dream Act (S. 952, H.R. 1842, S. 1258).

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30, 31 (2015); Utah Code 63G-2-201(3)(b)(2013)

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