AGENCY: Department of Commerce. Division of Professional Licensing

SERIES: 29149
TITLE: Closed cosmetology school student records
DATES: 2014-
ARRANGEMENT:

DESCRIPTION: These records support the agency's function to establish licensure standards for schools of cosmetology and associated professions, and to issue or revoke licenses according to how well applicants meet the qualifications of licensure (Utah Code 58-11a (2017)). These are student records retained by the Division upon closure of a previously licensed school. Student files contain enrollment agreements, financial information, course description, credit completion, and other records pertinent to their attendance at the school. -Personal Identifying Information (PII) that may be contained within this records series consists of: name, username, email address, social security number, date of birth, drivers license number, home/mailing address, school transcripts, financial account information, IP address, and biometric data

-Purpose Information is Collected: Information is not collected from this Division record series, but PII information may appear in this records series

-Statute citation reference to collect PII information: Section 58-1-301

RETENTION

Retain for 10 year(s) after expiration of permit or license

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration of school license and then transfer to State Records Center. Retain in State Records Center for 9 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30, 31 (2015)

SECONDARY DESIGNATION

Private. 63G-2-201(3)(b)(2013)

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