AGENCY: Department of Commerce. Division of Public Utilities
SERIES: 29724
TITLE: Pipeline safety utility company research records
DATES: 1969-
ARRANGEMENT: Alphabetical by company, thereunder chronological by year.
DESCRIPTION: Through delegation from the U.S. Department of Transportation, the Division of Public Utilities' Pipeline Safety Staff (UTPS) monitors compliance and enforces intrastate natural gas pipeline safety requirements.
Records may include inspection reports for standard records and field inspection, Operations and Maintenance (O&M), Emergency Plan (EP), Drug and Alcohol Plan (D&A), Public Awareness Plan (PAP), Operator Qualification Plan (OQ), Distribution Integrity Management Plan (DIMP), Transmission Integrity Management Plan (TIMP), Control Room, Construction, Incident (State and Federally Reportable), Safety Related Conditions, KMZ Files, and meeting minutes.
Records may also include official correspondence between UTPS and regulated operators, such as Notices of Probable Violations (NOPV), inspection close-out letters, operator NOPV response, operator compliance, fines, civil penalty records and damage prevention records; and official correspondence between UTPS and U.S. DOT Pipeline and Hazardous Materials Safety Administration (PHMSA) such as audit and grant records, letters, advisories, progress report tracking, and required training course material.
Notification records such as PHMSA Annual Reports, Utah Construction Notices (UCN), Incident Notices, dig reports, quarterly line damage reports, operator O&M and standard practices, and pipeline and area maps are retained. UTPS Policy and Procedure Manual (P&P), inspection and on call schedules, inspector weekly reports, and vehicle files are also retained.
RETENTION
Retain for 12 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 12 years and then destroy.
Computer data files: Retain in Office for 12 years and then delete.
APPRAISAL
Fiscal
These records are created, retained, and used in the daily course of work, and have a standard retention value. Pipeline utility records are kept 12 years due to federal regulations (see 49 CFR 192.1011 (February 7, 2019)).
PRIMARY DESIGNATION
Private. Utah Code 63G-2-305(1,2,4,10,12,17,18)(2018).