AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 29904
TITLE: Sole source solicitation records
DATES: 2011-
ARRANGEMENT: Numerical by control number.

DESCRIPTION: These records are for solicitations of procurement items for which there is only one source, as described in Utah Procurement Code, Utah Code 63G-6a-802(1) (2016).

RETENTION

Retain for 12 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731

AUTHORIZED: 01/14/2021

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 11 years and then destroy.

Computer data files: Retain in Office for 12 years and then delete.

APPRAISAL

Administrative Fiscal

These records are connected to the contract process captured in retention schedule #16593: Purchasing contracts, and are therefore following GRS-1731: Contract and lease records. All contracts cover a period of 5 years, so 7 years after the expiration of the contractual agreement equals a 12-year retention.

PRIMARY DESIGNATION

Public

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